Sponsoring Rotary Clubs agree to recommend a student in their community or from the surrounding area for Rotary Youth Exchange. Sponsoring a student does not require a financial commitment, however, local Rotarians should interview both the student and his/her parents and talk to school officials or the student’s references to determine if the student should become a finalist in the application process. If the student is accepted into the program, the sponsoring club officers must sign the students final application which will be forwarded to the host club and the host district in another country. Sponsoring clubs are not required to host and inbound student, but the District Youth Exchange Committee strongly encourages all clubs to consider hosting a student. The program is an exchange so if District 5630 sends out a student, we must also host a student.
Hosting Rotary Clubs make arrangements for the foreign student to attend school and finds host families for the student. The host club also provides a monthly stipend for the student and provides transportation for the student to get to and from mandatory meetings.
Host clubs welcome the student to their club and community and help the student adjust to his/her new surroundings. The host club also provides support for the student by appointing: a club youth exchange committee, a local coordinator and a counselor for their exchange student. These volunteers must have background checks and reference checks and participate in training prior to the student’s arrival. Clubs should invite their exchange student to attend club meetings at least once per month and invite him or her to participate in club service projects.